Thanks and regards,
--
Natalie Haber B.A. (Hons.), M.A. Sociology
Graduate Trainee, EDRES
Editorial Assistant, IJEE
EuroCentre for Education Resilience and Socio-Emotional Health (EDRES)
Room 241, Old Humanities Building (OH)
University of Malta
Dear All,
The LLP Financial Guide to 2012 project quotes the following for
Subsistence Costs :
(1) Subsistence costs for staff undertaking travel to another
participating country in the
framework of Multilateral projects, Networks and Accompanying Measures are
eligible. The budget should be based on the maximum rate in the
Subsistence Costs
table 5b below. Any surplus will be considered as ineligible. The rate
to be applied is
the one of the country of destination, i.e. where accommodation costs
are incurred.
-/ In the case of the RESCUR project the maximum daily rate for the
second coordination meting to be held in Croatia is that of €210 x 3
days for 1 person for Partners 1,2,3 &6. Partner 5 has been budgeted for
2 persons.
/(2) Costs may be claimed only for journeys directly connected to
specific and clearly
identifiable project-related activities.
(3) Reimbursement is based on the existing internal rules of the Partner
organisations,
which may be on an actual cost (reimbursement of receipts) or daily
allowance basis.
In either case, proof of attendance and overnight accommodation will be
required to
substantiate declared costs at reporting stage.
/- If your University policy states that you are paid on actual
costs, therefore all receipts should be kept. If, like the UoM, you base
your cost on a fixed subsistence rate, we would need/ /your boarding
passes/ /and any receipt which is obligatory to hold in your own policy.
In either case we would need a copy of your University policy to see
which reimbursement system you are applying. The important thing is that
you don't surpass the budget allocated to your University as the extra
costs may be deemed ineligible. Please refer to the attached approved
budget.
/
(4) Subsistence rates cover accommodation, meals and all local travel
costs at the place
of destination abroad (but not local travel costs incurred to travel
from place of origin
to place of destination). In calculating the number of days for which to
apply the Daily
Subsistence Rate it should be noted that a FULL day normally includes an
overnight
stay.
I hope the above eligibility criteria are clear. Do not hesitate to
contact me if you have further queries.
Best regards,
--
Dorothy Aquilina B.Com(Hons)(Melit.)
Project Support Officer
Project Support Team - Finance Office
Library Basement, Car Park 2
University of Malta, Msida MSD2080, MALTA
Tel: (+356) 2340 4986
E-mail: dorothy.aquilina@um.edu.mt
Web: http://www.um.edu.mt
Dear Valeria and Assunta
Please find my answers below each question:
1. we read on the project document (page 35) that for this meeting
every partner has 210 per day but in our case (me and Assunta) does it
mean that one of us is not paid? Because it's written "1 extra partner
from P5".
We had said in Malta that because the training of trainers is being
combined with the third visit in Greece, it means that each country has
the possibility of 2 visits for the 'second researcher'; in Italy's case
these have been now taken, since both you and Roberta did one visit each.
It means that now Italy has funds only for one researcher for the
remaining visits, including the Greek one. Therefore re the Zagreb visit
both of you are entitled to the 210 per day each.
Please also note that usually the 25% payment by the University is made
through staff costs (thus the researchers working for free to the
University); in this way the travelling and accommodation are paid in full
to both of you.
2. Can you suggest me where I can find the evidence that our
university has to give 210 per day and we shouldn't provide evidences
for every cost we had? There's an official document?
This is the subsistence allowance and we have the possibility to give the
allowance per day as long as provide evidence from the flight coupons that
the days abroad claimed actually took place.
I am copying Dorothy to confirm this, but it may be possible that your own
University may want the receipts of accommodation, taxi, food, bus, etc, I
suggest you keep these just in case.
Dorothy can you please confirm whether the subsistence allowance is paid
by day and not by expenses incurred (receipts)?
regards
Carmel
Thank you for help
Best wished
Valeria
-----------------------
Valeria Cavioni, PhD
Dept. Of Brain and Behavioral Sciences - Psychology Section
University of Pavia
Piazza Botta, n.11
27100 Pavia
Italy